OverHall IT!
Vol. 6 Issue 8
Just reading this newsletter won't get you organized...
YOU must take some action!
Organizing Newsletter for Your Life - OverHall IT!
Circulation 7, 493
Vol. 6 Issue 8
Publisher: Janet L. Hall mailto:janet@overhall.com
http://www.overhall.com
(c) OverHall Consulting 2005
Administration information located at end of newsletter
Help Me Help Others Heal Their Environments and Get
Organized - Please forward my newsletter onto those you know
who might need or like OverHall IT!
IN THIS ISSUE
1. Welcome and Happenings
2. Events
3. OverHalling and Balance
4. Tips for Organizers & Feng Shui Consultants
5. Organizing Tips and Tools
6. Jokes, Quotes, and Anecdotes
7. Guest Article
1. Welcome and Happenings
I'm happy to report that Hurricane Dennis did not keep me from
visiting Key West last month. Nor did missing my morning flight!
(First time I've ever missed a flight, haha). Although I didn't
arrive in Key West on the day I had wanted, that was okay. You
see I wasn't "locked in" to a specific timeline so my schedule was
flexible and I love to leave a little spontaneity in my life anyway.
So off I went to Roland Martin's in Clewiston, FL at Lake
Okeechobee. Although we got the rain bands from Hurricane
Dennis a good time was had at the Tiki Bar with others coming
in from the storm and the band Zen, which I had heard before at
a different location. What a surprise to see them again! The next
day the weather let up enough I was able to go out on the lake
and experience going through the water locks. By the time I
made it to the Keys's the weather was picture perfect for a
wonderful time of relaxing and touring.
I'd love to hear from you about last month's article and your pie
charts. How's your pie chart looking?
Thanks for your support and for being a subscriber,
Janet L. Hall, The Organizing and Feng Shui Wizard
Now, on to the articles!
2. Events
August 8, 2005 - Monday 9 AM - 5 PM (EST) Webinar
Getting Your Child's Room Organized ($99)
http://www.overhall.com/owow.htm
August 11, 2005 - Thursday 7 - 9PM, LaPlata, MD:
Clearing Out the Dis-ease Through Feng Shui ($25)
http://www.overhall.com/natureshealing.htm
August 15, 2005 - Monday 9 AM - 5 PM (EST) Webinar
Getting Your Master Bedroom Organized ($99)
http://www.overhall.com/owow.htm
August 31 & September 1, 2005 - Wednesday and Thursday
9:00-10:00 PM (EST) Teleseminar
Introduction to Using Articles and Newsletters to Grow Your
Business
http://www.organizingtheworld.org/nonmandatory2005.htm
September 5, 2005 - Monday 9 AM - 5 PM (EST) Webinar
Getting Your Home Papers Organized ($99)
http://www.overhall.com/owow.htm
September 6, 2005 - Tuesday 7 - 9PM, Solomon's Island, MD
Clearing Out the Clutter ($20)
http://www.overhall.com/harmony_balance.htm
September 12, 2005 - Monday 9 AM - 5 PM (EST) Webinar
Getting Your Kitchen Organized ($99)
http://www.overhall.com/owow.htm
November 4-6, 2005 FSII Conference (open to all). Feng Shui
and the Power of Intention, St. Augustine, FL. Please visit
http://fengshui-ii.org/fengshuiconference.htm
3. - Top Ten Organizing and Time Challenges People Face
Part 7
By: Janet L. Hall
1. Paper. Includes mail, reading material and files
2. Bedroom. Includes laundry, clothes, drawers and closets
3. Children. Includes their schedules and their bedroom and toys
4. Shopping. Includes food, gifts and cards
5. Kitchen. Includes organizing, meal planning and cooking
6. Spending time with family, children, friends and self
7. Appointments. Includes medical, school, parties and events
8. Tools
9. Car
10. Maintaining home systems and cleaning
Today we'll be addressing the number seven challenge,
appointments:
As you awake in the morning, your mind races ahead of your
body with all kinds of stuff pouring in and out. All your
thoughts, ideas, chores, appointments and worries that you might
have. No wonder you’re tired before your feet even hit the
ground.
Before you realize it, you’re up and running here, running
there, going through your morning, unaware of how you
even apply the toothpaste on your brush or what body parts
you wash first. All the while, stuff is pouring into your head
from everywhere: ideas, chores, appointments,
commitments, relationships, conversations, past events, the
future. This self-talk, we all have it. Random thoughts:
worries, fears, negativity, frustration, happiness, joy,
freedom, inspiration, and light bulb ideas.
Many times your appointments, whether with yourself or
someone else, get in the way of your daily routine, especially if
it's an unexpected appointment and you had other plans.
Medical Appointments:
Let's start out with some common appointments we all have,
such as yearly check ups with the doctor, dentist, vision, hearing
and vet if you have a pet.
Get out your calendar for this year or next and call the above
and see if you can schedule yours, others in your family, loved
ones and the pets appointments. If you have a family see if you
can get family appointments, in which each member goes on the
same day with times back to back. If you have more then one
pet see if you can get appointments for all your pets on the same
day with times back to back.
School Appointments:
If you have children going to school, ask the school or teacher
for the years calendar of events, teacher/parent meetings and
PTA meetings. Put on your calendar the events and meetings you
are interested in attending.
Personal Appointments:
Personal growth appointments or meetings could entail going to
the gym, seeing a nutritionist, attending workshops of interest at
your local shops, or attending conferences. If you are working
with someone, such as a trainer, see if you can set up your
appointments on the same day and time each week or month.
Contact your local shops and/or conference places or industry
you are in and see if they have a yearly or quarterly events
schedule available so you can plan for those events that interest
you.
Consultants Appointments:
If you're a consultant, such as myself, you must be flexible as
you never know when someone will need your services and on
what days and times. What my business tasks are and works for
me is the following, knowing I might have a client call and being
flexible for them:
Monday is web site development day. In the AM I work on my
sites and in the PM others sites if needed.
Tuesday is my writing day in which I write articles, work on
books, new workshops and my newsletters.
Wednesday is my phone consultation time in the AM and in the
PM consultation time with boards I sit on.
Thursday is working on product creation.
Friday is my research, study and administration day.
Some evenings and Saturdays I deliver workshops in person or
on the phone.
This schedule has worked well for me in the past year and when
a client calls, I go, no matter what the day.
Taking Appointments:
For those of you in business in which patients or clients call in to
make appointments you might want to check out some Internet
based appointment schedulers. This frees up some time for your
receptionist or you and also is helpful and convenient to many of
your clients. I found two services on the Internet for you to
check out at
http://www.web-appointments.com/ and
http://www.2setappointments.com/works.html
Business Meetings:
Business meetings, whether by phone or in person, can also be
set up for the same day and time quarterly or yearly. This not
only helps you yet others that are involved.
If you are asked to attend a meeting ask the following to help
you decide if your attendance is really necessary:
=> WHO will be attending?
=> WHAT will be discussed?
=> WHEN will the meeting be held?
=> WHERE will the meeting be?
=> WHY do you need me to attend this meeting?
Often times you might find that you can send someone in your
place, send the information, or only attend at the time of the
meeting when your input is needed. This would depend on the
type of meeting it is.
Board Meetings:
Perhaps you sit on a community, business or non-profit board.
Generally when one has a board meeting all board
members are required to attend because there is so much
exchange and input from one committee to the next that can
affect all involved. Board meetings are generally set up for the
same day and time throughout the year. So if you sit on a board
and the board doesn't have a regular meeting time you might
suggest creating one. Helpful to you and helpful to others.
Bottom line, do your best to get standing appointments, same
day and time, with those you do business with on a regular basis
and don't forget to put them in your calendar.
Appointment Reminders:
For those of you that tend to forget appointments or might have
lost your calendar you can also put your appointments into some
software programs you might have on your computer. Many
programs have appointment reminders, such as Outlook, ACT
and other software. I recommend NOT keeping your calendar
JUST on your computer in case of a crash or you don't turn it on
that day.
Keeping Track:
If you're using a tickle file, you can drop a note of whom you
have an appointment with, plus directions or other paper work if
needed, in the current months date or month in which you have
an appointment. Don't forget to place the date on the note for the
appointment if it's several months in advance.
Oh and let's not forget to add to your calendars birthday parties,
anniversary parties, special family events and special business
events.
To help you succeed in keeping your appointments and keeping
track of your to-do's I have two products that might interest you:
Tickle File at
http://www.overhall.com/tickler_file.htm and my 3
W's To-Do Pad at
http://www.overhall.com/todopads.htm
Now don't forget to make appointments with your self for your
"me time" as we discussed in the last issue at
http://www.overhall.com/overhall_it_v6i7.htm
============
Janet Hall is a Certified Professional Organizer,
Certified Pyramid Feng Shui Practitioner, Speaker, and Author
and can help you regain control of your life, your time, your
stuff, and your environment. Organizing By Phone and in person
at http://www.overhall.com
Copyright (c) 2005 OverHall Consulting
P.O. Box 263, Port Republic, MD 20676
All Rights Reserved. Permission is granted to reproduce, copy,
or distribute so long as this copyright notice and full information
about contacting the author is attached.
Are you stressed out from all your papers? Are your home
papers still in drawers, piles and boxes? Can't
find something when you need it? Not sure what to keep and
what to toss? Sign up for my email course, 35 Days to Sorting
and Organizing ALL Your Home Papers at:
http://www.paperclutter.com
4. Tips for Organizers & Feng Shui Consultants
Do you have daily schedules and routines in place for your
business? If not, take a look at mine in the above article and see
how you can create schedules and routines that will assist you in
running your business.
5. Organizing Tips and Tools
OverHall Special:
Back to School Special Bundle
Check out our special and save on our Back to School Bundle
http://www.overhall.com/organizing_special.htm
(Please refresh your screen if you have visited this page in the
past).
Don't forget to visit our bookstore at
http://www.overhall.com/books.htm Here you'll find
recommended reading on topics for organizing your home,
children, classroom, photos, scrapbooks, documents and Feng
Shui, Space Clearing, Time Management and Change. I even
located two books on staying organized and informed for cancer
patients, click the Health section.
If Something Happens to Me
A must have for every home!
Check it out at:
http://www.overhall.com/if_something_happens_to_me.htm
E-books and Books:
Got clutter and debt?
Check out my ebook I co-authored with
Paula Langguth Ryan, Effortless Freedom From Clutter and
Debt: Your 20 minute Roadmap for Creating a Perfectly
Balanced Life, at:
http://www.clutteranddebt.com
Having a garage or yard sale this summer?
Before you do check out this ebook, Money Making Garage
Sales by Angela Smith at
http://hop.clickbank.net/hop.cgi?overhallit/garage
Organizing Products:
Got bedroom clutter?
Check out my newest web site
http://www.bedroom-clutter.com
This site is dedicated to Master Bedrooms that contains tips,
articles and products to help you get your most sacred place
finally organized.
Software and Downloads:
Get this inexpensive Spam Filter at
http://spamarrest.com/affl?930907
Need a web site?
If you've been wanting a web site and aren't sure how to build
one check out my latest multimedia CD, FrontPage Show and
Tell. You will see my screen and hear my voice telling where and
why to click to build your web site. Introductory Special at
http://www.frontpageshowandtell.com
6. Jokes, Quotes, and Anecdotes
~~ The best thing to spend on children is your time.
--Unknown
~~ If you think time heals everything, try sitting in a doctor's
office.
--Unknown
~~ Today is the tomorrow you worried about yesterday.
--Unknown
7. Organizing the Backpack
by: Kathy Schlegel
It isn’t long before the backpack becomes a “rat pack.” Papers
are curled into little balls in the bottom, uneaten parts of previous
lunches or snacks are stuck to the sides, and finding what is
needed becomes impossible. This becomes not only frustrating,
but also the cause of low grades when the student is unable to
find what they need to study, or turn in to the teacher. To
prevent this from happening, pick the same day and time once a
week to guide your child to clean out their backpack. Have your
child:
1 - Take everything out of the backpack.
2 - Throw out any obvious trash. (Old food, for example)
3 - Go through folders, binders, and notebooks:
· Take out any papers that are trash. Be careful here. If in doubt,
it’s better to keep it, and put it in a temporary pile to be filed
later. (See Organizing a Filing System, below)
· Take out any papers that are needed for the semester that
don’t need to stay in the backpack, and set aside in the
temporary pile.
· Check that any papers left are in the correct “homes.” In other
words, make sure that an English paper isn’t in the Math folder.
4 - Go through textbooks for loose papers. If any are found,
determine if they are trash, need to be placed in the right folder,
or can go in the temporary pile.
5 - Return all books, folders, binders, and notebooks to the
backpack.
6 -Check that supplies, such as calculators, rulers, pencils, pens,
etc. are in good condition, and in a “home” in one of the sections
of the backpack.
7 - Put the organized backpack near the door, ready to go to
school the next day.
8 –Take the papers in the temporary pile and file in their proper
folders.
Taking these steps weekly will help your child find what they
need when they need it. They won’t be faced with grades
lowered for a lost paper not being turned in on time because it
was buried somewhere in the backpack. You’ll find that an
organized backpack will result in less frustration for you and your
child!
==========
Kathy Schlegel is a professional organizer at
http://www.organizedenough.com and specializes in helping
parents with children of ADD and students with ADD. Check
out her newsletter and get 10 free homework tips.
So you want to be a Professional Organizer?
Check out my one-of-a-kind system, The Wizard's Professional
Organizers System that will give you a jump-start on your
organizing career at
http://www.overhall.com/professional_organizers_system.htm
NEED a speaker for your next event? Download my speaking
packet at:
http://overhall.com/Seminars.htm
Harmony and Balance to all,
Janet L. Hall, CPO/CRMS (tm), FSII/FSIA
The Organizing and Feng Shui Wizard
Let me work my "magic" on your Clutter, Life, and Environment!
http://www.overhall.com
"If your current life isn't working for you... get an
"OverHall"!"
Janet L. Hall is the owner of OverHall Consulting, and
Organizing By Phone, which is based out of Southern Maryland
and can be reached at 800-687-3040 or 410-586-9440, or e-
mail her at mailto:janet@overhall.com
Janet can "OverHall" your office, home, and computer clutter
and can deliver a customized speech or seminar for your next
event.
Copyright (c) 2005 by OverHall Consulting
P.O. Box 263,
Port Republic, MD 20676
All Rights Reserved. Permission is granted to reproduce, copy,
or distribute OverHall IT! or any articles by Janet L. Hall so
long as article(s) is kept intact, this copyright notice, and
full information about the author is attached.
ISSN # 1533-0702.
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Here in OverHall IT! it is my hope to help you stop juggling
areas in your life around and help you "OverHall" the areas that
might have become cluttered, ignored, or put on the back
burner. I want to help you bring back into focus the things that
are important to you. I want the chaos to stop for you and help
bring you some structure and hopefully some useful advice and
systems so you can accomplish the most important task...running
your life!
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